Under the navigation point "Financial data and classification" acounting details of the contact are stored and the classification of the contact to various groups is done.

 

Financial data / classification of a contact

 

The following fields are available:

Client	Selection list	Selection of a client e.g. for different district offices
Group	Selection list	Selection of an individual customer group, e.g. private customers, business customers,... Individual customer groups can be defined in global settings.
Representative	Selection list	Selection of the representative that attend to the customer. Representatives can be defined in global settings.
Method of payment	Selection list	Selection of the method of payment Method of payments can be defined in global settings.
Area	Selection list	Selection of an individual defined area Areas can be defined in global settings.
Commission group	Selection list	Classification to a commission group for calculation and reports Commission groups can be defined in global settings.
Account receivable	Protected input field	The account receivable is relevant for individual interfaces to accounting software. The account receivable can be initialized with the customer number. This has to be configured in the global settings.
Country class	Selection list	Predfined selection for the calculation of sales taxes in project documents and for allocation of the sales account for accounting. National Customer that is located in the same country EU-country Customer that is located in another EU country Non-EU country Customer that is located outside of the EU
Sales tax status	Checkbox	Definition of sales tax liability of the customer
Sales tax ID	Simple input field	Entry of the sales tax ID of the company
Firmregisterno.	Simple input field	Entry of the firm register number of the company
Payment practice	Selection list	Predefined selection to rate the payment practice of the customer Very good The customer always pays in time OK The customer sometimes pays to late but steadily Bad(Limitcheck) The customer always pays to late; loss of receivables It's recommendet to activate the limit check and to define a maximum open balance.
max. open balance	Simple input field	For customers with bad payment practice a maximum open balance can be defined. Together with the checkbox limit check the open balance is validated when a new project document is created.
Limit check	Checkbox	When limit check is activated the open balance is checked for that customer when a new project document is created. If the open balance is higher than the defined maximum open balance a warning is shown.
Discount %	Simple input field	Percentage rate that the customer can reduce an invoice by when paying before the discount deadline. When a new customer is created the field is predefined by the value that is configured in the global settings.
Till discount deadline[days]	Simple input field	Term within the customer is allowed to reduce the invoice amount by the discount. When a new customer is created the field is predefined by the value that is configured in the global settings.
Net payment	Simple input field	Term for payment of an invoice without disount. Net payment term has to be longer than dsicount deadline. When a new customer is created the field is predefined by the value that is configured in the global settings.
Dunning run in days[1] bis [3]	Simple input fields	Terms when unpaid invoices are included to the automatic dunning run. Term for first reminder must be longer than net payment term, terms for following reminders must be longer than the previus dunning level. When a new customer is created the fields are predefined by the values that are configured in the global settings.
Reminder fee	Simple input field	Amount of the fee that is calculated in a lump-sum starting with the second reminder. When a new customer is created the field is predefined by the value that is configured in the global settings.
Default interest %	Simple input field	Percentage rate of the default interest that is calculated starting with the second reminder. When a new customer is created the field is predefined by the value that is configured in the global settings.
IBAN	Simple input field	The international bank account number is mostly relevant for SEPA export.
BIC	Simple input field	International code of the bank
Bank	Simple input field	Name of the bank
Direct debit	Checkbox	Checkbox for configuration, whether invoices has to be paid by direct debit for grouping, filtering, searching, printing and for individual reports
Mandat reference	Simple input field	When module SEPA export is used for direct debits, a mandate reference number is mandatory. When selecting a payment term for the customer that is configured for SEPA in the global settings, the mandate reference number is set automatically.
Terms of delivery	Selection list	Individual defined terms of delivery of a supplier
Default form purchase order	Selection list	If a supplier request to use his special order form for purchase orders, an individual project template can be created in the text template administration. This template can be selected as default for the contact.
Texts bound to document status	Special text box	For each project type (quote, order confirmation, delivery note, invoice and credit notes) predfined texts can be stored that need to be printed to the related document, e.g. payment terms. The text bound to document status can be inserted to the template by field special_offer_text.